Turn Your File Cabinets Into a Searchable Digital Archive
Cloud-based platform built for historical societies. Simple enough for volunteers. Powerful enough for researchers.
Our Technology makes uploading and sharing archival assets (photos, maps, documents, etc.) a seamless process - as simple as taking a picture with an iPad, and uploading it directly to your website.
With our user-friendly search interface, researchers from across the world can browse your collection, and request copies of records or download them directly to their device.
Partner with us to see how our model can
bring your records into the 21st Century.
Features
Our tool offers a variety of different features which can be tailored to your needs. Our base model includes records uploads, a public facing interface for searching, the ability to download records, and user control and monitoring.
Works on your iPad
Add records from your couch. Volunteers can catalog items from home. Large text, big buttons, clear instructions.
Searchable Records
"Do you have photos of my grandfather's farm?" 90 seconds, not 3 hours. Full-text search across all descriptions, tags, and dates.
Prove Your Impact
Dashboard shows: 3,847 searches from 47 countries this quarter. Export grant reports with one click. Board-ready metrics.
Interactive Maps (Optional)
Plot items on maps. Show property ownership over time. Overlay historic atlases with modern satellite views.
Volunteer Management
See who's working on what. Track monthly goals. Simple leaderboard. Everyone contributes remotely.
Own Your Data
Export complete collection anytime (CSV + files). Automatic daily backups. No vendor lock-in.
How It Works
We Set It Up (1-2 Weeks)
Import your existing data (PastPerfect, Excel, or from scratch). Customize categories for your collection.
You Add Records (Ongoing)
2-3 minutes per item. Upload photos, add details. Volunteers can help from anywhere.
Researchers Find It (24/7)
Public search on your website. Download files, cite sources, contact you.
We take an Agile approach to implementation; start with the basics, and grow from there. Within the first week, we'll have a database set up, your first archives uploaded, and a smart search tool available for integration directly into your website.
Try our base model for the first month for only $500 flat. If you're satisfied, we'll partner to unlock the rest of our features, from user management and statistics dashboards, to smart record management and executive reporting.
Try our online interactive Demo version of the application; we'll refit it to your organization's look, feel, and needs.
Interactive Demo.
Try clicking on different tabs below; we'll work with you to build a custom version tailored to your institution's needs.
Pricing
FOUNDATION
$4,500 setup + $200/month
✓ Up to 500 items
✓ Basic search
✓ 5 accounts
✓ 50GB storage
✓ Email support (48hr)
✓ Monthly backups
PROFESSIONAL
Most Popular
$9,500 setup + $400/month
✓ Up to 2,500 items
✓ Interactive maps (3 maps)
✓ Advanced search & filters
✓ 10 accounts
✓ 100GB storage
✓ Analytics dashboard
✓ Grant report generator
✓ Priority support (24hr)
INSTITUTIONAL
$22,500 setup + $800/month
✓ Unlimited items
✓ Unlimited maps
✓ API access
✓ Custom metadata fields
✓ 50+ accounts
✓ 250GB storage
✓ DPLA integration
✓ Integrated support (24hr)
✓ Dedicated account
manager
Custom Solutions
TAILOR-MADE
Starting at
$6,500 setup + $250/month
For organizations needing customizations, or seeking to improve their data and integrate with modern tech solutions.
✓ Negotiated item cap
✓ Negotiated number of users
✓ Custom storage options
✓ Support (24hr)
✓ Frequent backups
✓ Custom searching & querying
✓ Custom reports & data analysis
✓ Additional data fields
✓ Georeferencing and map services
✓ Digital asset restoration
Sample customizations
FREQUENTLY ASKED QUESTIONS
Q: What if we're using PastPerfect now?
A: We import your data (CSV export). Most migrations done in 1-2 days.
Q: Do we own our data?
A: 100%. Export everything anytime (CSV + all files). No lock-in.
Q: What if you go out of business?
A: You get complete data export. Self-host or migrate to another vendor.
Q: Can we try before committing?
A: Yes. 30-day pilot program. $500 setup (applies to first month if you continue).
Q: How much storage do we get?
A: Foundation: 50GB | Professional: 100GB | Institutional: 250GB Overages: $1-2/GB/month (rare - average use is 30GB)
Q: Is support included?
A: Yes. We are available for email support. And your subscription will include user guides and reference materials.
Q: Works on what devices?
A: Any browser: iPad, Windows PC, Mac, Chromebook, Android tablet.
